ALL VENDORS AND CONTRACTORS MUST READ AND AGREE TO THE FOLLOWING TERMS AND CONDITIONS:
VANE BROTHERS VENDOR RISK & INSURANCE REQUIREMENTS
All vendors and contractors must maintain insurance coverage at or above the minimum levels listed below and provide proof of insurance via a valid Certificate of Insurance (COI).
The valid COI must be submitted to Vane’s Insurance & Claims department. The COI can be emailed directly to InsClaimsMail@vanebrothers.com.
All Vane personnel utilizing, hiring or contracting with vendors who will board Vane vessels and/or enter Vane property must verify that the company has submitted a valid COI to Vane’s Insurance & Claims department.
Insurance Requirements for Vendors – Land- & Marine-Based Coverages
General Liability/Marine General Liability
$1,000,000 - Each Occurrence
$1,000,000 - Personal Injury
$2,000,000 - General Aggregate
$2,000,000 - Products / Completed Operations Aggregate
$100,000 - Fire Legal Liability
Automobile Liability
$1,000,000 - Each Occurrence
Workers Compensation
Employer's Liability:
Bodily Injury by Accident - $100,000 - Each Accident
Bodily Injury by Disease - $500,000 - Policy Limit
Bodily Injury by Disease - $100,000 - Each Employee
Longshore and Harbor Workers’ Compensation Act (LHWCA) coverage should be included on all certificates for anyone doing work on any vessel, piers, and docks.
Umbrella Liability (Vendors for small jobs may have no excess coverage)
$2,000,000 - Each Occurrence
$2,000,000 - Aggregate
Notes:
1. Higher limits are acceptable and encouraged.
2. Certificates should name Vane Brothers and all their entities as Additional Insured, and include Waiver of Subrogation.
3. General Liability should have the “watercraft exclusion” deleted.
A CERTIFICATE OF INSURANCE MUST BE PROVIDED BY ANY OUTSIDE TOWING COMPANY BEFORE THE TOWING OF A VANE VESSEL IS PERMITTED.
Marine General Liability - For Vessel Repairs
$1,000,000 - Each Occurrence
$1,000,000 - Personal Injury
$2,000,000 - General Aggregate
$2,000,000 - Products/Completed Operations Aggregate
$100,000 - Fire Liability
$10,000 - Medical Payments
Excess or Bumbershoot
$4,000,000 - Each Occurrence
Hull & Machinery
*Per the value of the vessel*
Protection & Indemnity
Including Towing Company Liability
$1,000,000 - Minimum Limit - For Harbor Tows and Low-Value Barges
$10,000,000 - Preferred - For Towing and Large-Value Barges
Pollution
$5,000,000 - Minimum Limit
$10,000,000 - Preferred - Or as required by Contract
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VANE BROTHERS HEALTH, SAFETY & ENVIRONMENTAL (HSE) VENDOR SAFETY POLICY
All Contractors and Vendors must adhere to the following general safety rules:
1. Working safely is a condition of hire at Vane Brothers and its various divisions. This applies to all employees, vendors and contractors.
2. Reporting incidents and unsafe conditions – Every vendor and contractor has the authority and responsibility to report unsafe conditions. All incidents and unsafe conditions must be immediately reported to the task supervisor, vessel Master or Port Captain/Engineer regardless of the severity. Call Vane Traffic/Dispatch at 410-631-5096 to speak with the Operations Duty Manager.
3. A Safety Orientation is required for all visitors and contractors who will be getting underway aboard the vessel. This must be completed upon initial boarding and properly logged in the Captain’s Log.
4. Job Safety Analysis (JSA) – A JSA is required for all routine and non-routine tasks when Vane crewmembers are working alongside, or in direct observation of, contractors and vendors. The JSA shall be conducted by the Vane vessel Master or his/her designated crewmember and must be properly documented and logged.
5. Vendors must adhere to the requirements of Vane’s Company Operations Manual and Health and Safety Plan at all times. Tasks will be supervised by Vane personnel, who shall monitor the tasks for compliance with all Vane policies. Access to Vane policies is available onboard Vane vessels and at Vane terminals and facilities, and shall be provided to vendors when a request is made to Vane’s Health, Safety & Environmental (HSE) department.
These policies include but are not limited to:
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- Fall Overboard Prevention – This is critical for keeping all crewmembers safe. Wear a work vest at all times when working on deck and handling lines, or when the risk of a fall overboard is present, such as while boarding and disembarking.
- Fire – All activity must be closely monitored for the risk of fire. Fire watches must be posted for hot work tasks, and all fires must be immediately reported to the vessel Master and fought with available equipment until help arrives.
- Personal Protective Equipment (PPE) – PPE must be worn when using power tools, air lines, welding/cutting equipment, and/or any equipment that increases the risk of personal injury.
- Hearing protection must be worn in the machinery space and when in proximity to any running machinery. This may inhibit communications and must be discussed at the Job Safety Analysis (JSA) meeting.
- Footwear must be non-slip with ankle support and toe protection. Sneakers, flip-flops, etc. are not permitted to be worn on Vane vessels or property.
- Gloves must be worn when handling chemicals, cargo, mooring lines and at all times when contact with foreign substances may be hazardous to health.
- Respiratory protection must be properly fitted and in accordance with manufacturer recommendations. If working in a space where harmful vapors may be present, proper respiratory protection is required to be worn and maintained at all times while in the space.
- Clothing must be appropriate for weather, flame resistant (if required within that area) and tight fitting to avoid hazards of rotation machinery.
- Hard hats are required for all work involving lifting equipment and also anytime there is the risk of objects falling from heights.
- Eye Protection shall be always worn when working with power tools.
- Housekeeping and Trip Hazards – Decks and walkways must be kept free of slip and trip hazards. Working areas must be kept neat and orderly to prevent crewmembers, vendors and contractors from tripping.
- Prevention of Fall from Heights –
- Handrails must be used at all times when on stairs. Permanently installed deck railings must be used when traversing the deck.
- Always face stairs and vertical ladders when going up or down.
- Never attempt to use the stairs when both hands are full or your vision is obstructed.
- Do not walk on pipelines or conduits.
- Use inboard walkways on tank barges to avoid unprotected edges.
- Scaffolding must be erected and evaluated by a competent person.
- Ladders must be adequately rated, in good working order, and properly staged with secure footing and by being tied off. Ladders and gangways must be used according to their labels and manufacturer’s instructions.
- Confined and Restricted Spaces –
- Confined Space entry and/or work requires a valid Certified Marine Chemist (CMC) certificate listing “safe for hot work” and/or “safe for entry” as applicable.
- Restricted space entry, as defined by the Vane Brothers Health & Safety Plan, requires the use of a restricted space access permit or CMC certificate listing “safe for entry.”
- Smoking – Smoking is not permitted aboard vessels or property except in designated and labeled areas.
- Lighting – Work areas and walkways must have adequate lighting to avoid slip, trip and fall hazards. Portable lighting must be provided and properly staged if existing lighting is not adequate.
- Training – Vendors and Contractors must receive basic safety and technical training according to OSHA and manufacturer-specific regulations and requirements.
- Drugs and Alcohol – The use and possession of drugs and alcohol is forbidden at all times while on Vane Brothers property, equipment or vessels.
- Electronic Devices – All electronic devices that are not rated intrinsically safe must be powered down prior to entering a hazardous atmosphere or hazard zone as defined on the barge.
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VANE BROTHERS SECURITY REQUIREMENTS
Vendors and service technicians must be approved by the assigned Port Engineer, Port Captain or Fleet Maintenance Manager before working on any electronic equipment, including main engine propulsion where fitted with a computer.
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- Equipment must be checked for proper operation before the technician leaves the vessel.
- Any issues or signs of improper operation after servicing must be reported.
- Manufacturer-approved technicians’ laptops or meters shall be used while on board.
- No unapproved “add-ons” or remote connections shall be allowed without permission from the Port Captain or Fleet Maintenance Manager.
- Anomalies found in machinery operation after servicing must be reported.
- Any signs of remote operation of electronic equipment, including main engine propulsion systems, must be reported immediately and the vessel’s systems monitored or, if necessary, secured until the issue can be resolved. This does not include remote access of the wheelhouse laptop by the IT department when necessary.
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VANE BROTHERS INFORMATION TECHNOLOGY ACCEPTABLE-USE POLICY